Leral/Job : AMERICAN EMBASSY DAKAR, SENEGAL VACANCY ANNOUNCEMENT

AMERICAN EMBASSY

DAKAR, SENEGAL

VACANCY ANNOUNCEMENT

Job Announcement Number: DKR-2014-034

OPEN TO: All interested candidates

POSITION: Executive Secretary FSN 7 FP 07

OPENING DATE: May 22, 2014

CLOSING DATE: June 5, 2014

WORK HOURS: Full-time position 40 hours/week

ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The U.S. Embassy in Dakar is seeking an individual for the position of PAS Executive Secretary

Copy of the complete position description listing all duties and responsibilities are available on the US Embassy website http://dakar.usembassy.gov/. Send your applications via e-mail to DakarHRO@state.gov.

BASIC FUNCTION OF POSITION

The incumbent serves as a multi-lingual secretary for the executive section of PAS. Duties include secretarial, administrative, logistics and office management duties (50%). The incumbent also serves as the Embassy Database Manager for PAS contacts (20%). Assists the Office Budget Specialist in purchase requests, tracking funds obligated and disbursed with B&F staff, paperwork for PD Grants and obtaining follow-up financial reports as required. Serves as back-up for all Budget Specialist duties when that person is absent. (20%). Serves as backup to the Cultural Assistant for Programs and to the Information Assistant (10%).

REQUIRED QUALIFICATIONS

a. Education

University Degree required

b. Prior Work Experience

One year secretarial or office management experience.

c. Language Proficiency

List both English and host country language(s) proficiency

requirements by level (II, III) and specialization (sp/read):

Level 4 in French and English. Knowledge of local languages desirable.

d. Job Knowledge

Thorough knowledge of normal office practices and procedures. Knowledge of Senegalese and American education systems and culture.

SELECTION PROCESS: Upon completion of the initial two-week mandatory announcement period, only Locally Employed Staff (LES) internal candidates who are currently employed by the Mission will be considered. If no internal candidate is selected, the position will be available to external candidates who are not employed by the Mission. When equally qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference. Therefore, it is essential that the candidate’s

application specifically address the required qualifications above.

NOTE: Only short listed candidates will be contacted.

ADDITIONAL SELECTION CRITERIA:

(1) Management will consider nepotism/conflict of interest, budget, and residency status in determining

successful candidacy.

(2) Current employees serving a probationary period are not eligible to apply.

(3) Current Ordinarily Resident (OR) employees with an Overall Summary Rating of “Needs

Improvement” or “Unsatisfactory” on their most recent Employee Performance Report are not eligible to

apply.

(4) Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to

apply for advertised positions within the first 90 calendar days of their employment.

(5) Currently employed Not Ordinarily Resident (NOR) employees hired under a Personal Services

Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their

employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.

(6) Background check will be conducted if selected.

TO APPLY: Interested candidates for this position must submit the following or the application will not be

considered:

(1) Optional Application for Federal Employment (OF-714), US Embassy Dakar Application Form, or

current resume/curriculum vitae that provides the same information as the OF-714.

(2) Letter of motivation addressing the qualification requirements of the position as listed above,

(3) Any additional documentation (e.g., essays, certificates, awards, copies of degrees earned) as

relevant.

(4) Candidates who claim US Veterans’ preference must provide a copy of their Form DD-214 with their

application.

SUBMIT APPLICATION TO: American Embassy, Dakar, Human Resources Office

E-mail Address: DakarHRO@state.gov

CLOSING DATE FOR THIS POSITION: June 5, 2014

The US Mission in Senegal provides equal opportunity and fair and equitable treatment in employment to

all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation,

marital status, or sexual orientation. The Department of State also strives to achieve equal employment

opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal

opportunity based upon marital status or political affiliation. Individuals with such complaints should avail

themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or

courts for relief.

DEFINITIONS:

1. Locally Employed Staff (LES): An individual currently employed by U.S. Mission Senegal.

2. US Citizen Eligible Family Member (USEFM) – For purposes of receiving a preference in hiring for a

qualified position, an EFM who meets the following criteria:

 US Citizen; and,

 EFM (see below) at least 18 years old; and,

 Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service member assigned to or stationed abroad with a USG agency that is under COM authority, or at an office of the American Institute in Taiwan; and either:

1. Resides at the sponsoring employee's or uniformed service member's post of assignment abroad or at an office of the American Institute in Taiwan; or

2. Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2.

3. Eligible Family Member (EFM) - An individual related to a US Government employee in one of the following ways:

 Spouse;

 Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support. The term shall include, in addition to natural offspring, stepchildren and adopted children and those under legal guardianship of the employee or the spouse when such children are expected to be under such legal guardianship until they reach 21 years of age and when dependent upon and normally residing with the guardian;

 Parent (including stepparents and legally adoptive parents) of the employee or of the spouse, when such parent is at least 51 percent dependent on the employee for support;

 Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, or of the spouse, when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support.

4. Member of Household (MOH) – An individual who accompanies a direct-hire Foreign, Civil, or uniformed service member permanently assigned or stationed at a U.S. Foreign Service post or establishment abroad, or at an office of the American Institute in Taiwan. An MOH is:

 Not an EFM; and,

 Not on the travel orders of the sponsoring employee; and,

 Has been officially declared by the sponsoring USG employee to the COM as part of his/her household.

A MOH is under COM authority and may include a parent, unmarried partner, other relative or adult child who falls outside the Department’s current legal and statutory definition of family member. A MOH does not have to be a US Citizen.

5. Not Ordinarily Resident (NOR) – An individual who:

 Is not a citizen of the host country; and,

 Does not ordinarily reside (OR, see below) in the host country; and,

 Is not subject to host country employment and tax laws; and,

 Has a US Social Security Number (SSN).

.

NOR employees are compensated under a General or Foreign Service (GS or FS) salary schedule, not under the Local Compensation Plan (LCP). If an individual is holding a diplomatic status through a spouse or partner by a third country or international organization (e.g., Union Nations), the candidate is classified as Not Ordinary Resident (NOR) and paid off the US FP Scale.

6. Ordinarily Resident (OR) – A Foreign National or US citizen who:

 Is locally resident; and,

 Has legal, permanent resident status within the host country; and,

 Is subject to host country employment and tax laws.

EFMs without US Social Security Numbers are also OR. All OR employees, including US citizens, are compensated in accordance with the LCP.